Part I: General Information

Procedure

The ASRU 2023 paper submission and review process is being conducted in a manner similar to previous workshops:

• Authors who wish to participate in the conference will create documents consisting of a complete description of their ideas and applicable research results in a maximum of 6 pages of content and figures, plus up to 2 pages containing only references.
• If authors think of converting this conference paper as a basis for the IEEE journals and transactions, we suggest them conform to the IEEE Signal Processing Society Rule and limit the length of their paper to 5 pages for main contents + 1 extra page for references.
• Submit only the blind version of the paper electronically. This paper submission must be submitted in final, publishable form before the submission deadline listed below.
• Check the ASRU 2023 CMT website for the status of your paper.
• Paper submissions will be reviewed by experts selected by the conference committee for their demonstrated knowledge of particular topics. The progress and results of the review process will be posted on this website, and authors will also be notified of the review results by email.
• Prepare an online presentation following the guidelines which will be included in this document.

The review process is being conducted entirely online. To make the review process easy for the reviewers, and to assure that the paper submissions will be readable through the online review system, we ask that authors submit paper documents that are formatted according to the Paper Kit instructions included here.

 

Requirements

Papers may be no longer than 6 pages of content and figures, plus up to 2 pages containing only references, including all text, figures, and references.

Papers must be submitted and updated by each deadline date. There will be no exceptions. Accepted papers MUST be presented at the conference by one of the authors, or, if none of the authors are able to attend, by a qualified surrogate. The presenter MUST register for the conference at one of the non-student rates offered, and MUST register before the deadline given for author registration. Failure to register before the deadline will result in automatic withdrawal of your paper from the conference proceedings and program. A single registration may cover up to four (4) papers.

 

Deadlines and Important Dates

Schedule

The deadline for submitting papers is 3 July, 2023 10 July, 2023 at 23:59:59 AoE (Anywhere on Earth). After this date/time, no new submissions will be accepted. The deadline for revision papers is 10 July, 2023 17 July, 2023 at 23:59:59 AoE (Anywhere on Earth). After this date/time, no revision will be accepted.

ALL DEADLINES ARE AT MIDNIGHT AOE (ANYWHERE ON EARTH)
July 3, 2023 July 10, 2023	Paper submission deadline
July 10, 2023 July 17, 2023	Paper revision deadline
September 15, 2023 September 22, 2023	Paper notification
October 6, 2023 October 13, 2023	Author registration due
December 16-20, 2023	Workshop Date

 

Correspondence

Please make sure to put the paper number that is assigned to you on all correspondence. Additional questions regarding the submission of papers should be dircted to the following address: tc.asru2023@gmail.com

 

 

Part II: Preparation of the Paper

Document Formatting

Use the following guidelines when preparing your document:

LENGTH: You are allowed a total of 6 pages of content and figures, plus up to 2 pages containing only references for your document. This is the maximum number of pages that will be accepted, including all figures, tables, and references. Any documents that exceed the 6-page content & figure limit, or which have content other than references on page 8 will be rejected. If you think of converting this conference paper as a basis for the IEEE journals and transactions, we suggest you conform to the IEEE Signal Processing Society Rule and limit the length of your paper to 5 pages for main contents + 1 extra page for references.

LANGUAGE: All submissions must be in English.

MARGINS: Documents should be formatted for standard letter-size (8-1/2" by 11" or 216mm by 279mm) paper A4-size is also acceptable. Any text or other material outside the margins specified below will not be accepted:

• All text and figures must be contained in a 178 mm x 229 mm (7 inch x 9 inch) image area.
• The left margin must be 19 mm (0.75 inch).
• The top margin must be 25 mm (1.0 inch), except for the title page where it must be 35 mm (1.375 inches).
• Text should appear in two columns, each 86 mm (3.39 inch) wide with 6 mm (0.24 inch) space between columns.
• On the first page, the top 50 mm (2") of both columns is reserved for the title, author(s), and affiliation(s). These items should be centered across both columns, starting at 35 mm (1.375 inches) from the top of the page.
• The paper abstract should appear at the top of the left-hand column of text, about 12 mm (0.5") below the title area and no more than 80 mm (3.125") in length. Leave 12 mm (0.5") of space between the end of the abstract and the beginning of the main text.

A format sheet with the margins and placement guides is available in the following file formats:

• PDF file (When you print this file, make sure the "shrink to fit" box is not checked!)
• TPostScript file

These files contain lines and boxes showing the margins and print areas. If you print one of these files, then stack it atop your printed page and hold it up to the light, you can easily check your margins to see if your print area fits within the space allowed.

TYPE:

• Face: To achieve the best viewing experience for the review process and conference proceedings, we strongly encourage authors to use Times-Roman or Computer Modern fonts. If a font face is used that is not recognized by the submission system, your submission will not be reproduced correctly.
• Size: Use a font size that is no smaller than 9 points throughout the paper, including figure captions. In 9-point type font, capital letters are 2 mm high. For 9-point type font, there should be no more than 3.2 lines/cm (8 lines/inch) vertically. This is a minimum spacing; 2.75 lines/cm (7 lines/inch) will make the submission much more readable. Larger type sizes require correspondingly larger vertical spacing.

TITLE: The paper title must appear in boldface letters and should be in ALL CAPITALS. Do not use LaTeX math notation ($x_y$) in the title; the title must be representable in the Unicode character set. Also try to avoid uncommon acronyms in the title.

AUTHOR LIST: The authors' name(s) and affiliation(s) appear below the title in capital and lower case letters. Submissions with multiple authors and affiliations may require two or more lines for this information. The order of the authors on the document should exactly match in number and order the authors typed into the online submission form. Do not include the author list on the blind version of the submission.

ABSTRACT: Each paper should contain an abstract of approximately 100 to 150 words that appears at the beginning of the document. Use the same text that is submitted electronically along with the author contact information.

INDEX TERMS (KEYWORDS): Enter up to 5 keywords separated by commas.

BODY: Major headings appear in boldface CAPITAL letters, centered in the column. Subheadings appear in capital and lower case, either underlined or in boldface. They start at the left margin of the column on a separate line. Sub-subheadings are discouraged, but if they must be used, they should appear in capital and lower case, and start at the left margin on a separate line. They may be underlined or in italics.

REFERENCES: List and number all references at the end of the document. The references can be numbered in alphabetical order or in order of appearance in the paper. When referring to them in the text, type the corresponding reference number in square brackets as shown at the end of this sentence [1]. The end of the document should include a list of references containing information similar to the following example:

• [1] D. E. Ingalls, "Image Processing for Experts," IEEE Trans. ASSP, vol. ASSP-36, pp. 1932-1948, 1988.

ILLUSTRATIONS & COLOR: Illustrations must appear within the designated margins. They may span the two columns. If possible, position illustrations at the top of columns, rather than in the middle or at the bottom. Caption and number every illustration. All halftone illustrations must be clear in black and white. Since the printed proceedings will be produced in black and white, be sure that your images are acceptable when printed in black and white (the electronic and IEEE Xplore proceedings will retain the colors in your document).

PAGE NUMBERS: Do not put page numbers on your document. Appropriate page numbers will be added to accepted papers when the conference proceedings are assembled.

 

Templates

The following style files and templates are available for users of LaTeX and Microsoft Word:

• LaTeX style file with margin, page layout, font, etc. definitions.
• BiBTeX style file with bibliography style definitions.
• REGULAR LaTeX template file, an example of using the "spconf.sty" and "IEEEbib.bst" files above.
• BLIND LaTeX template file, an example of using the "spconf.sty" and "IEEEbib.bst" files above.
• PDF generated from the template file.
• BLIND PDF generated from the template file.
• Sample strings.bib and refs.bib files.
• Sample image1.pdf, image3.pdf and image4.pdf files, referenced in the LaTeX template.
• REGULAR Word 97/2000 Sample, a template of correct formatting and font use.
• BLIND Word 97/2000 Sample, a template of correct formatting and font use.
• All of the above files in a single ZIP File.

We recommend that you use the Word file or LaTeX files to produce your document, since they have been set up to meet the formatting guidelines listed above. When using these files, double-check the paper size in your page setup to make sure you are using the letter-size paper layout (8.5" X 11") or A4 paper layout (210mm X 297mm). The LaTeX environment files specify suitable margins, page layout, text, and a bibliography style.

In particular, with LaTeX, there are cases where the top-margin of the resulting PDF file does not meet the specified parameters. In this case, you may need to add a \topmargin=0mm command just after the \begin{document} command in your .tex file. The spacing of the top margin is not critical, as the page contents will be adjusted on the proceedings. The critical dimensions are the actual width and height of the page content.

 

Part III: Submission and Review of the Paper

The review process will be performed from the electronic submission of your paper. To ensure that your document is compatible with the review system, please adhere to the following compatibility requirements:

File Format

The 'IEEE Requirements for PDF Documents' MUST be followed EXACTLY. The conference is required to ensure that documents follow this specification. The requirements are enumerated in:

• IEEE Requirements for PDF Documents v3.2 [PDF]

Papers must be submitted in Adobe's Portable Document Format (PDF) format.

PDF files:

• must not have Adobe Document Protection or Document Security enabled,
• must have either 'US Letter' or 'A4' sized pages,
• must be in first-page-first order, and
• must have ALL FONTS embedded and subset.

ALL FONTS MUST be embedded in the PDF file. There is no guarantee that the viewers of the paper (reviewers and those who view the proceedings after publication) have the same fonts used in the document. If fonts are not embedded in the submission, you will be contacted by CMS and asked to submit a file that has all fonts embedded. Please refer to your PDF file generation utility's user guide to find out how to embed all fonts.

 

Information for LaTeX users

PDF files with Postscript Type 3 fonts are highly discouraged. PDF files utilizing Type 3 fonts are typically produced by the LaTeX system and are lower-resolution bitmapped versions of the letters and figures. It is possible to perform a few simple changes to the configuration or command-line to produce files that use PostScript Type 1 fonts, which are a vector representation of the letters and figures.

For most installations of LaTeX, you can cause dvips to output Type 1 fonts instead of Type 3 fonts by including -Ppdf option to dvips. The resulting PDF file will reference the Type 1 Computer Modern fonts, rather than embedding the bitmapped Type 3 versions, which cause problems with printers.

You may also need to tell dvips to force letter sized paper with the option: -t letter.

Some LaTeX installations also include pdflatex, which produces acceptable PDF files as well.

 

File Size Limit

Authors will be permitted to submit a document file up to 10 MB (megabytes) in size.

 

File Name

The filename of the document file should contain only ASCII characters, followed by the appropriate extension ( .pdf). For example, "advanced_coding.pdf". The paper submission process will append the filename with a unique identifier when it is stored on our system, so multiple submissions with the same file name will not overwrite each other and will be distinguishable.

 

Electronic Paper Submission

When you have your document file ready, gather the following information before entering the submission system:

• Blind Document file in PDF format
• Affiliation, email address, and mailing address for each author
• Paper title
• Text file containing paper abstract text, in ASCII text format (for copying and pasting into web page form)

To submit your documents and author information, go to the 'Paper Submission' link on the ASRU 2023 homepage: https://cmt3.research.microsoft.com/ASRU2023/Submission/Index

 

The submission system will present an entry form to allow you to enter the paper title, abstract text, review category, and author contact information.

ALL authors must be entered in the online form, and must appear in the online form in the same order in which the authors appear on the PDF.

If you encounter trouble, contact the paper submission support at: tc.asru2023@gmail.com.

 

Double-Blind Reviewing

ASRU 2023 is based on double-blind. The reviewers will not know the authors’ identity (and vice versa). Detailed instructions for how to ensure your anonymity are also contained in the above example paper. In brief, please refer to your prior work in the third person wherever possible, and please refrain from adding acknowledgements, grant numbers as well as public github repository links to your submitted paper. If you need to make an anonymous reference (e.g., if you refer to your own work that is under review elsewhere), please upload an anonymous version of this work as supplementary material (see below). The availability of information on the web that may allow reviewers to infer the authors’ identities does not constitute a breach of the double-blind submission policy. 

 

Paper Submission Policy

The ASRU 2023 Submission Policy comprises the Pre-Prints Policy which applies to pre-prints and other materials that overlap with the content of a submitted manuscript, and the Conference Policy which applies to submitted manuscripts.

 

ASRU 2023 Pre-Prints Policy

In Conjunction with the introduction of double-blind review, ASRU 2023 has policy on pre-prints. If a manuscript being submitted to ASRU 2023 is similar or identical to a pre-print in a public repository such as arXiv, then the pre-print must only be made public under the following conditions:

• the pre-print must not indicate that it has been submitted to ASRU.
• the pre-print must have been made public before the manuscript is submitted to ASRU.
• an existing pre-print must not be updated in the time period from the Paper Revision Due (July 18, 2023 ) until paper decisions are released (expected Sep 15th Sep 22nd, 2023)

Blog posts, press releases and other materials being places in the public domain that overlap with. content of manuscript submitted to ASRU 2023 should be treated in the same way as pre-prints and are therefore subject to the same conditions. 

 

Supplementary Material

ASRU 2023 supports the submission of two kinds of supplementary material -- supplementary manuscripts and code/data -- which can be used to provide additional evidence. The supplementary material can be submitted as either a zip file or a pdf.

If you make anonymous references in the paper, please upload the referenced papers, so that the reviewers can take a quick look. Please also take care not to reveal your identity in the supplementary material.

For code submission, we expect authors to put in reasonable effort to anonymize the submitted code and institution. This means that author names and licenses should be removed. Submission of code through anonymous github repositories is allowed; however, they have to be on a branch that will not be modified after the submission deadline. Please refer to the anonymous github repository in your paper. Finally, we understand that many of our authors work with highly sensitive datasets, and are not asking for private data submission. The supplementary material may also consists of audio samples or excerpts from the dataset to illustrate the task or results.

Note that submitted papers must be entirely self-contained without the supplementary material. Reviewers are encouraged, but not obliged to look at the provided supplementary material because we also do not want to burden reviewers unnecessarily. In particular, you must not use supplementary material for extending the length of your paper. If there is material that you believe is critical to the evaluation of your paper, it needs to be included in the paper. Supplementary material will not be published or archived, and there are no format restrictions. If you want to include it in a final version of the paper, you must-sort-sort put it on a web site and reference the site in the final version of your paper.

 

Online Review Process

Your submitted paper will be visually inspected by our submission system staff to assure that the document is readable and meets all formatting requirements to be included in a visually pleasing and consistent proceedings publication for ASRU 2023. If our submission inspectors encounter errors with your submitted file, they will contact you to resolve the issue. If your paper passes inspection, it will be entered into the review process. A committee of reviewers selected by the conference committee will review the blind version of your document and rate it according to quality, relevance, and correctness. After the review finishes, the authors are invited by the Technical Committee Program (TPC) to view the reviews of their paper and to optionally submit a one-page rebuttal to reviews. The TPC will consider the rebuttal when making final decisions by the discussions with the reviewers. The result of the technical committee's decision will be communicated to the submitting authors by email.

 

Monitor Your Submission Status

After you submit your document, you may monitor the status of your paper as it progresses through the submission and review process by using the Paper Status website available at: https://cmt3.research.microsoft.com/ASRU2023/Submission/Index

 

Notification of Acceptance

Authors will be notified of paper acceptance or non-acceptance by email as close as possible to the published author notification date.

The notification email will include comments from the reviewers. The conference cannot guarantee that all of the reviewers will provide the level of comment desired by you. However, reviewers are encouraged to submit as detailed comments as possible.

Because of the short amount of time between paper acceptance decisions and the beginning of the publication process, ASRU 2023 is not able to allow for a two-way discourse between the authors and the reviewers of a paper. If there appears to be a logistical error in the reviewer comments, such as the reviewer commenting on the wrong paper, etc., please contact ASRU 2023 technical committee.

ASRU 2023 technical committee at tc.asru2023@gmail.com. 

 

Required Author Registration

Be sure that at least one author registers to attend the conference using the online registration system available through the conference website. Each paper must have at least one author registered, with the payment received by the author registration deadline (see above) to avoid being withdrawn from the conference.

 

Part IV: Submission of the Camera-ready Paper and Copyright Form

The camera-ready paper submission of ASRU 2023 is handled by MS CMT (conference management tool). In this stage the final paper and the electronic copyright form should be submitted. The camera-ready paper should include the authors’ name, affiliation, and other information that was anonymized for the double blind review process (reference, web link, acknowledgement, etc.).

IMPORTANT: Please thoroughly follow the instructions below as papers that do not have proper copyright notice and signed copyright forms or are not IEEE Xplore-compatible cannot be included to the proceedings and IEEE Xplore®.

Step 1: Add copyright notice to the paper

One of the following codes should be inserted into the paper as a copyright notice:

1. For papers in which all authors are employed by the US government, the                copyright notice is: U.S. Government work not protected by U.S. copyright

2. For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is:979-8-3503-0689-7/23/$31.00 ©2023 Crown

3. For papers in which all authors are employed by the European Union, the copyright notice is: 979-8-3503-0689-7/23/$31.00 ©2023 European Union

4. For all other papers the copyright notice is: 979-8-3503-0689-7/23/$31.00 ©2023 IEEE

MS Word users please replace the XXX-X-XXXX-XXXX-X/XX/$XX.XX in the (footnote of page 1 of the) Word template with the proper code.

LaTeX users please first UPDATE the spconf.sty with the new version (Here). Then, according to the chosen code, put one of the following lines just before the \begin{document}, …

\copyrightnotice{U.S. Government work not protected by U.S. copyright}

\copyrightnotice{979-8-3503-0689-7/23/\$31.00~\copyright2023 Crown}

\copyrightnotice{979-8-3503-0689-7/23/\$31.00~\copyright2023 European Union}

\copyrightnotice{979-8-3503-0689-7/23/\$31.00~\copyright2023 IEEE}

IMPORTANT: After applying this, the IEEE copyright notice should appear on the bottom LEFT of Page 1 in the pdf file. If it appeared on the bottom RIGHT, you are using the old spconf.sty and need to replace it with the new version. Also note that there should be no page number in the final pdf.

 

Step 2: Create an IEEE Xplore®-compatible pdf

You need to check that your paper is IEEE Xplore®-compatible before submitting it to CMT.

1. Log in to the PDFeXpress® website (https://ieee-pdf-express.org) [Conference ID is 57964X]. First-time users should create an IEEE PDFeXpress® account by entering basic contact information.
2. Upload a PDF for checking or source file(s) for conversion. You should get email confirmation of file receipt.
3. Submitted PDFs are checked for IEEE Xplore®-compatibility; source file(s) are converted to IEEE Xplore-compatible PDFs.
   • If a PDF is submitted: you will receive an email stating that PDF Passed or Failed the Check.
   • If the PDF fails, a PDF Check report is attached to the email. Authors can go to their account and click "Understanding the PDF Check Report" for solutions.
   • If source files are submitted, you will receive the IEEE PDFeXpress®-generated PDF as an attachment, and through your IEEE PDFeXpress® account.
   • Review PDF to ensure that it views on screen and prints as you intended.
   • If necessary, revisions may be submitted (PDF or source). Repeat Step 2.
   • Make sure that there are no grammatical, spelling, or content errors in articles prior to submitting to PDFeXpress.
4. When you have an acceptable IEEE Xplore-compatible PDF, the final pdf is ready for submission.

 

Step 3: Final submission

Now, please follow these instructions to complete the submission. You should

1. Submit your final IEEE Xplore-compatible PDFmanuscript (obtained from Step 2) through the ‘Final Upload’ link.
2. Sign the IEEE Copyright Form through the ‘Electronic Copyright Form’ link.

 

Copyright Issues for Web Publication

If you wish to post the final version or the preprint of an accepted paper in ArXiv, some websites, etc., please read the followings. For more details please refer to the FAQ on Intellectual Property Rights for IEEE Authors.

 

Can an author post his manuscript on a preprint server such as TechRxiv or ArXiv?

Yes. The IEEE recognizes that many authors share their unpublished manuscripts on public sites. Once manuscripts have been accepted for publication by IEEE, an author is required to post an IEEE copyright notice on his preprint. Upon publication, the author must replace the preprint with either 1) the full citation to the IEEE work with Digital Object Identifiers (DOI) or a link to the paper’s abstract in IEEE Xplore, or 2) the accepted version only (not the IEEEpublished version), including the IEEE copyright notice and full citation, with a link to the final, published paper in IEEE Xplore.

 

Are authors required to remove any final, published versions of their papers previously posted on their web sites?

No. The new policy was approved in November 2010 and applies to papers published beginning in January 2011. Final, published versions of papers that were posted before January 2011 do not need to be removed.

If necessary, contact the Publication Chairs (Chen-Yu Chiang at cychiang@mail.ntpu.edu.tw or Lung-Hao Lee at lhlee@ee.ncu.edu.tw) for the appropriate copyright notice.